Launching KODA PM — Project Management for Fractional CIOs

A Problem Worth Solving

For the past 8 years, I’ve been a fractional CIO managing IT for 5 clients simultaneously. Each with different needs, different tools, different reporting cadences.

The result? 37 Excel files. Different structures, different formats, different color schemes for status. Endless Friday afternoons spent consolidating data into powerpoints. Monday mornings spent in steering committee meetings where I’m reading numbers instead of making decisions.

There’s no tool for this.

Monday.com, Jira, Asana — they’re great. But run 5 instances for 5 clients? That’s expensive and a nightmare to maintain. So you use Excel. Because Excel works everywhere. Until it doesn’t.

The Real Problem

The steering committee reports. Every month, 4 meetings, 4 reports. Each one takes me about 2 hours:

30 min to consolidate data from across spreadsheets
1 hour to write a clean report
30 min after the meeting to formalize and send

That’s 8 hours every Monday just on administrative work. Not making decisions. Not solving problems. Just… updating spreadsheets and writing reports.

And then one week I missed a budget risk. It was in the data, but I was so drowning in numbers that I didn’t see the trend. That’s when I realized: I’m not managing projects. I’m managing Excel files.

The Insight

Fast forward to late 2024. I started experimenting with generative AI. What if an AI could read raw data and generate a steering committee report in 30 seconds?

That led to more questions:

What if the AI could flag risks I might miss?
What if the AI could suggest actions based on patterns?
What if I could share project visibility with clients without creating 5 more accounts?

And more practically:

What if I built this for every fractional CIO with the same problem?

Introducing KODA PM

KODA PM is a multi-tenant SaaS designed specifically for fractional CIOs:

1. Multi-tenant native. One workspace per client. One unified way of working across all your clients. Everything is scoped to the workspace, with audit trails for compliance.

2. AI-powered assistant (Kody). Cutting-edge AI integrated directly. Ask Kody to generate your steering committee report. Ask Kody to flag risks. Ask Kody to suggest a re-prioritization of your roadmap. It happens in seconds.

3. Client visibility without friction. Magic links. Share a URL with your client, they see their project status in real-time. No account creation, no SSO setup, no overhead. Just a secure URL.

4. Open architecture. 45+ MCP tools integrated. Claude Desktop, Cursor, n8n and any MCP-compatible client can access KODA PM directly. Fractional CIOs who want to build custom workflows can use KODA PM as a backend via the API.

5. Audit and compliance. Who changed what, when, from where (web, API, AI)? It’s all tracked. Immutable audit logs for compliance and accountability.

What’s Built

MVP (launching now):

Project dashboard with 4-axis health monitoring
RAID board (Risks, Assumptions, Issues, Dependencies)
Milestones and roadmap tracking
Steering committee reporting (AI-generated)
Magic links for client visibility
Document library with versioning
Email templates and one-click sending
Kody assistant with 12 read-only MCP tools
Contact management and RACI matrix

Roadmap:

In progress: Budget module, Excel imports, advanced MCP tools
Coming soon: Microsoft Teams integration, enriched client portal, CIO handoff toolkit
On the roadmap: RAG-powered knowledge base, intelligent suggestions, workflow automation

Why Now

Three things aligned in 2025:

AI is production-ready. The latest generation of LLMs is reliable for real work. I’ve tested it on real steering committees. It works.
SaaS infrastructure is commodity. Railway for hosting, Postgres, Tailwind, TypeScript — everything you need to build a SaaS without being a megacorp.
Fractional CIOs are looking for a solution. I’ve talked to 20+ other fractional CIOs managing 3-8 clients each. All have the same problem. All use Excel. All waste 8-10 hours per week on pure administrative work.

The Differentiators

Unlike Asana or Monday: We’re not trying to be a general project management tool. We’re built from the ground up for the fractional CIO managing multiple clients simultaneously.

Unlike Notion or Coda: We have a real database, not a collaboration platform. We’re built for operational excellence, not documentation. We track audit logs, we enforce multi-tenancy, we handle compliance.

Unlike other “AI-powered” tools: Kody isn’t a chatbot that makes up information. Kody reads your real data, your real projects, your real milestones. Every suggestion is grounded in facts.

Pricing & Trial

Starter: 2 clients, unlimited projects, Kody essentials — €99/month
Professional: 10 clients, budget module, advanced API — €299/month
Enterprise: Unlimited clients, SSO, SLA, dedicated support — custom

Free 14-day trial. No credit card required.

Who Should Use KODA PM

Fractional CIOs managing 3-8 clients
IT consulting firms with internal PMO
Boutique consulting shops handling multiple projects
DSI sharing practice (French market)

What You’ll Gain

If you’re a fractional CIO:

5-6 hours per week back. No more spreadsheet management. Steering committees are generated in 30 seconds.
Better decisions. AI flags risks you might miss. You have data to make decisions, not just observations.
Client satisfaction. Clients get real-time visibility into their projects. No more “when will you give us a status?” emails.
Scalability. Manage 5 clients or 50. The tool scales with you.

Next Steps

Visit koda.pm to learn more
Request a demo — takes 20 minutes
Try free for 14 days — no credit card required

If you’re a fractional CIO drowning in spreadsheets, let’s talk. This is built for you.

The KODA PM team